How to Fix Your Printer and Keep It Out of Landfill!

As upcyclers, nothing bothers us more than seeing perfectly good things go to waste! We hate to see anything going to landfill – especially plastic, like in this printer, which doesn’t break down. 

Before you run out to needlessly to buy another printer, try our fix on how to clean the printheads first! Less landfill = a happier planet and, like our motto says, good planets are hard to find! We hope this I'ble helps people realize there might be an easy fix :)

The handiest tool in our craft arsenal is actually our home printer; it is indispensable. But over the last few days it has been printing badly at first and then printing completely blank pages. Not a good thing when you need print outs for your next upcyled craft project!

With so many people working from home now, it's more important than ever to have a printer in good working order. 

Watch this video to see how we clean and fix our Epson printer. The same principles will apply to other printers too.

By the way, we have an Epson WF-3540, but the same principles will work for other makes and models. Since our printer heads are in the printer, and not on the cartridge, you'll need the following items:

• Cleaning solution - we're using straight Windex but you could cut it with distilled water or try isopropyl alcohol mixed 50/50 with distilled water. There are other suggestions below too.
• Clear vinyl tubing - should be a snug fit to fit over the printer heads. The tubing we're using has an inner diameter of 1/8" and outer diameter of 1/4" but yours may be different.
• Syringe - we're using a craft syringe
• Paper towel
• Plastic (optional) - we lay this over the work surface (a wood desk) to catch any drip.
• Plastic wrap - to store the cartridges as you clean the heads
• New cartridge (s) (only if you have run out of a certain colour). We're using an Epson 126 cartridge compatible with our printer
• Distilled water (if you choose to use it)
• Microwave to heat cleaning solution

If you're getting bad prints, or blank pages, try the easy things first. Run a nozzle check, then try running cleaning the print heads from your printer's control panel or computer.

We ran all the typical troubleshooting (refer to your own manual to see if you can get it working again). However, none of that worked for us. We haven’t been using our printer for crafting very much lately, due to other priorities, so it’s probable that pigment has dried up clogging some or all of the printer heads.

Note that if the cartridge has the print heads built in to it, then instead of doing what we’re about to show you, you’ll want to pour the cleaning solution into a shallow dish and soak it directly for about an hour. Swab the printheads with a cotton swab and repeat the process if necessary until they are clean.

You can buy a specialty printhead cleaner kit with a cleaning solution, but it's not really necessary. For water based inks, a soap and water solution will suffice (half a cup of distilled water with a drop of dishwashing liquid and an ounce of isopropyl alcohol). We're using straight windex for our Epson printer. However, I've seen others using combinations of windex and isopropyl alcohol, ammonia and distilled water (one part ammonia to 10 parts water), 50/50 alcohol and water, denatured ethanol and water or even vinegar and water. If you use a solution that includes water, don't use tap water or any water with added minerals. Be sure to use distilled water. Do some additional research on printhead solutions before choosing the one that's best for your own situation.

The solution will be pushed through the printer head nozzles to flush out ink particles that are likely clogging them and interfering with the printer.

You must move the carriage in such a way that it slides along the rails. To do that you have two choices:

1. Start a print job, then unplug your printer from the back. The printhead will stop somewhere in the middle allowing you to move it. Our printer was not detecting our black ink so we didn’t have this option.
2. On your printer control panel, pick the option to change your print heads and that will also move it out.

Before proceeded with flushing liquid through the printer heads, unplug the cord to the printer to be safe!

Cut a piece of vinyl tubing (ours is 7″ long). Connect one end to the syringe.

Cut a double layer of paper towel the same width as below the print head assembly (in between the rails). You can cut separate pieces but I find it easier just to fold it. Wriggle the paper towel underneath the printhead assembly, in between the rails, and then pull it along on the other side of the assembly.

Lay out a piece of plastic wrap. Open the top of the printer carriage (if it isn’t already open) and remove the cartridges.

Put them nozzle down onto the plastic wrap in the order you remove them. Then wrap them up tightly. This will prevent the ink from drying out as you process with the work.

Warm the Windex in a glass dish in the microwave at low power for 10 seconds or so. All microwaves are different so you'll have to gauge the power and timing on yours. You do not want it hot!

Insert the paper towel underneath the print heads, in between the rails. The paper towel acts as a blotter; ensure it comes out on the other side, as shown in the first pic above, to catch the ink.

Place the end of the tube in the windex and pull up on the syringe util you have about 2 ccs of windex in the syringe.

Insert the end of the tubing over the first printhead.

Be gentle with this next step. Slowing push and pull on the syringe so the fluid is flushed in and out of the print head. You should see some ink colouring the liquid.

Do this for about a minute or so and until all the liquid has been pushed out.

Slide the paper towel to the right to expose a fresh area, then move onto the second print head. You’ll likely find after the first two printheads that the paper towel needs replacing.

Repeat this process for remaining printheads.

Once complete replace all the ink. On the printer we tap on maintenance, clean the print head and then run a nozzle check. If it doesn’t work the first time try again – or wait until the next day and try again.

The printer was indicating our black ink was out, although the levels were looking ok in a previous check. It could be that the computer sensors are not detecting it, so be sure to try wiping the cartridge contacts (shiny metal plate) first with isopropyl alcohol.

In our case, we replaced the black ink with a new cartridge. Check the expiry date first before installation. If it's out of date, purchase a new one.

It took us two tries before we got a great test page with all the colours. Now we can print again and I can get back to crafting!

Follow the recommendations for your printer for how often you should be printing and running maintenance so the print heads don’t clog with dried ink again. But if they do, you’ll know what to do!

I hope you enjoyed our how to clean printer heads Instructable! Do you feel ready to try your hand at another DIY or craft project? If you like to learn new skills, don’t forget to get your DIY mojo on at Birdz of a Feather and subscribe! You can also follow us on Pinterest, Facebook, YouTube and Instagram.

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That’s right! 100% of all e-pattern sales from our shop will be donated to Alzheimer’s so please visit to check us out. You’ll not only get a quality pattern, but can feel good about your money going to a great cause :). It’s a win-win!